REGISTRATION FOR ECAs - TERM 2

Section
Phase
Open Date / Time
Registration Limit
Deadline
Primary
Phase 1
Monday December 9, 2024  From 7:00 PM
One registration per Child
Wednesday December 11 Midnight
Primary 
Phase 2
Tuesday December 10, 2024 From 7:00 P.M.
Unlimited Registrations
Wednesday December 11  Midnight
Secondary 
Termly ECAs only
Monday December 9, 2024 From 7:15 PM
Unlimited Registrations
Wednesday December 11  Midnight
How to register?

When will the ECA registrations open?​​
You can view our step-by-step guide with the ECA registration process here.
​​
​The ECA registration for Term 2 for Early Years, Primary and Secondary Termly ECAs will be held on:
PHASE 1: Monday, December 9, 2024 at 7:00pm (limited to 1 registration)
PHASE 2: Tuesday, December 10, 2024 at 7:00pm (unlimited registrations)
SECONDARY: Monday, December 9, 2024 at 7:15pm (unlimited registrations)
Deadline: Wednesday, December 11 at midnight.​

Why are there 2 rounds for registration in primary?
To ensure that every child who signs up for an ECA is assigned to at least one activity during the initial round of registrations. However, please note that Yifan Mandarin, Supervised homework and French Plus are exceptions for which the limit does not apply in  Phase 1 of registrations.
​
Why are ECAs in primary per term?
The ECA programme for primary pupils is structured by term, giving pupils the opportunity to explore and participate in a variety of new activities throughout the school year. This structure increases the likelihood that pupils will try and engage with different activities and interests.
It also allows our FIS Sports Teams in Y5-Y6 to be aligned with the Hong Kong Primary Schools Sports Association (HKPSSA) sports fixtures, increasing the opportunities for competition with other schools.

​​What happens if there are not enough registrations for one of the activities?
​​If there is an insufficient number of students registered, the activity will be cancelled and parents will be notified prior to the start.
​
Can my child join an ECA during the year?
Primary: Yes. However, because our ECAs in primary last for a term only, they can join only within the first 2 weeks of the ECA program. Enrollment for a child's chosen extra-curricular activity (ECA) is subject to the availability of the selected program.  The full amount of the term will be charged. 
Secondary: Yes. Enrollment for a child's chosen extra-curricular activity (ECA) is subject to the availability of the selected program. A pro-rata rate will apply if the start date is after the October holidays.
​
Why aren't there more ECA offerings?
The ECA team must take into account the availability of ECA coaches and venues/locations when planning the ECA schedule.
​
CALENDAR

What are the ECA dates in 2024-2025?
​
The ECA term dates can be found on the ECA calendar.
EDUKA
What is EDUKA?
EDUKA is a new parent portal to register for ECAs and ECA Shuttle buses. You can login here.

I can't find my EDUKA log-in credentials, what should I do? 
​
​​Your EDUKA login information will be sent to you by email mid-August 2024. If you have not received it, you may contact our IT department by email at : [email protected]. Please make sure you check your spam box first.
What is the School Code on EDUKA Mobile App?
The school code for the Mobile App is 566383.
INVOICING

How and when do I pay for my child's ECAs?
The ECA fees will be charged on your school invoice, according to our ECA invoicing calendar. 
SHUTTLE BUS SERVICE

Is the ECA shuttle bus free of charge?
For Early years & Primary, the ECA fee covers the cost of the shuttle bus service for participants, so there is no additional charge for using the shuttle bus. Please note that there are limited spaces available.
There are no shuttle buses for Secondary students.
​

How do I register for the ECA shuttle bus?
ECA shuttle bus registrations can be done through the transport module on Eduka (click on the Bus icon on your homepage). Only for Early years and primary students.
​

Can my child take the ECA bus if he or she is not registered to an ECA?
Due to the limited seating capacity of the ECA shuttle, only students enrolled in an ECA on that day are permitted to utilise the ECA shuttle bus service.  Only for Early years and primary students.
​
I registered my child for a yearly ECA, but my Shuttle bus booking is for Term 1 only.
Our online shuttle bus booking system is per term. We will automatically pre-book you for the next term if your child is registered to a yearly ECA, there is no need to register again.
ATTENDING ECAs

How will my child know where to go at the end of the school day?
At the end of the school day, the class teachers bring the students to the ECA meeting point where the ECA teachers/coaches take attendance for the students and take over.

Can my child have a snack before the ECA?
Yes. It is recommended for the students to have a snack prior to their ECA. They will have a short break at the ECA assembly point.

What to do if my child cannot attend his/her ECA?
Early years & Primary: Fill in the Vie Scolaire form so that all relevant departments are aware.
Secondary: Email the ECA team of your child’s campus 
​BPR: [email protected]
TKO: [email protected]

What is the difference between an ECA and a Club?
An ECA involves a fee, and takes place after school hours; while participation in a Club is free of charge and typically scheduled during school hours.

Are the ECAs held on campus?
All ECAs for primary & Early years are conducted on campus, except for the FIS Sports Team in JL, which takes place in external courts in Wong Chuk Hang or Happy Valley.
For Secondary, several ECAs do not take place on campus, please refer to the Shedule or the EDUKA platform to view the location of each ECA.
​​Can my child attend a BPR ECA if he is a TKO student?
Yes, all secondary students can attend ECAs in BPR and TKO, whichever campus they are enrolled in.
​
My child finishes class at 3.30 but his ECA is only at 4.30, where can he wait?
All students are welcome to either go to the study room or the library to read or do their homework while waiting for their activities to start.
​
What happens if my child cannot attend several sessions for medical reasons (broken leg, surgery….)
Parents are required to provide a medical certificate for their child. Please note that only 4 or more consecutive missed sessions will be allowed to be credited back for medical reasons.
CANCELLATIONS

Can I sign out from an ECA?
​
Once an ECA has started, the ECA Fees must be paid in full and are non-refundable. Parents are, however, allowed to switch their child/ren to another ECA after the first session, if availability allows it. Please read the Terms & Conditions here. 
Are there make-up sessions if an ECA class is cancelled?
In the event of the absence of a teacher or coach, a substitute will be designated to conduct the ECA class. If this is not possible, the session will be cancelled and a make-up class will be scheduled. No make-up lessons will be organised in the event of cancellation due to adverse weather conditions or government mandated school closure.
PROZAP (Secondary)

What is PROZAP in Secondary?
​
Projet Zone Asie-Pacifique (PROZAP), is an inter-school sports and educational event gathering French schools from the Asia-Pacific region. PROZAP aims to foster a spirit of sportsmanship, teamwork, and cultural exchange among students of different French schools. Several of our secondary Sports teams attend Prozap competitions abroad every year.